Author: Tsakani Stella Rikhotso

Written by

Neftaly Malatjie

in

Neftaly Staff Insights

Neftaly Table of Contents

NeftalyP409-6-6-1-1 – Neftaly Royal Magoshing Chiefs Planning, Meeting and Reporting (07:00 – 09:00)

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Policy Reference: Neftaly Human Capital Reporting Management Policy, Procedures, Processes, Templates, Documents and Forms (NeftalyP409)
Responsible Office: Neftaly Royal Magoshing Chiefs Council
Frequency: Daily – 07:00 AM to 09:00 AM
Category: Royal Strategic Planning, Governance, and Reporting

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Neftaly Royal Magoshing Chiefs Minutes for Planning, Meeting and Reporting Purpose

The Neftaly Royal Magoshing Chiefs Planning, Meeting and Reporting Session, held daily between 07:00 and 09:00 AM, serves as a structured high-level forum for the Chiefs under the Neftaly Royal Council to plan, coordinate, and evaluate governance activities, Royal initiatives, and national Neftaly programs.
This meeting ensures coherent Royal leadership, alignment with Neftaly’s strategic framework, and effective communication between Royal leadership structures, committees, and operational Royals.

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Neftaly Royal Magoshing Chiefs Minutes for Planning, Meeting and Reporting Objectives

1. Review and plan daily Royal and administrative activities under the Neftaly Royal Authority.
2. Coordinate and monitor progress on Royal governance programs, cultural activities, and Neftaly strategic initiatives.
3. Review reports from various Royal Royals and advisory offices.
4. Evaluate decisions, directives, and Royal orders issued in previous sessions.
5. Provide updates on regional Royal engagements, partnerships, and Neftaly governance matters.
6. Consolidate decisions and actions for the Neftaly Royal Magoshing Chiefs Daily Report submission to the Neftaly Royal Executive Office.

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Neftaly Royal Magoshing Chiefs Minutes for Planning, Meeting and Reporting Details

• Chairperson: Royal Chief Operations Officer (Presiding Magoshing Chief)
• Deputy Chairperson: Royal Chief Learning and Monitoring Officer (Deputy Presiding Magoshing Chief)
• Time: 07:00 AM – 09:00 AM
• Duration: 2 hours
• Participants:
  • Neftaly Royal Magoshing Chiefs
  • Royal Secretaries and Advisors
  • Neftaly Royal Sub-Committee Representatives
  • Neftaly Chief Administrative Liaison Officer
  • Monitoring, Evaluation, and Reporting Officers

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Neftaly Royal Magoshing Chiefs Minutes for Planning, Meeting and Reporting Title

• Neftaly 18 November 2025 Royal Magoshing Chiefs Minutes for Planning, Meeting and Reporting held VIrtually with all Neftaly Royal Chiefs 07:00 – 09:00

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Neftaly Royal Magoshing Chiefs Minutes for Planning, Meeting and Reporting Agenda

• NeftalyP409-6-6-1-1-1 Neftaly Royal Magoshing Opening Song: All Neftaly Royal Chiefs
• NeftalyP409-6-6-1-1-2 Neftaly Royal Magoshing Opening Prayer: Neftaly Royal Magoshing Chairperson

• NeftalyP409-6-6-1-1-3 Neftaly Royal Magoshing Acknowledgement of Attendees and Confirmation of Attendance.

Neftaly 18 November 2025 Royal Magoshing Chiefs Meeting Acknowledgement of Attendees and Confirmation of Attendance 07:00 – 09:00

• NeftalyP409-6-6-1-1-4 Neftaly Royal Magoshing reading of Apologies

Neftaly 18 November Royal Magoshing Reading of Apologies 07:00 – 09:00

• NeftalyP409-6-6-1-1-5 Neftaly Royal Magoshing Review of Previous Day’s Royal Meeting Minutes, Voting and Actions: Neftaly Royal Magoshing Secretary

Neftaly 18 November 2025 Neftaly Chief Marketing Officer Puluko Nkiwane read the [Write yesterdays DD Month YYYY] Royal Magoshing Chiefs Meeting, voting has been held and Actions 07:00 – 09:00

1. Neftaly Chief Human Capital Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Approved Yesterdays Minutes of the Meeting at the Royal Magoshing Chiefs Meeting ##:## – ##:##
2. Neftaly Chief Operations Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Approved Yesterdays Minutes of the Meeting at the Royal Magoshing Chiefs Meeting ##:## – ##:##
3. Neftaly Chief Legal Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Approved Yesterdays Minutes of the Meeting at the Royal Magoshing Chiefs Meeting ##:## – ##:##
4. Neftaly Chief Technology Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Approved Yesterdays Minutes of the Meeting at the Royal Magoshing Chiefs Meeting ##:## – ##:##
5. Neftaly Chief Finance Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Approved Yesterdays Minutes of the Meeting at the Royal Magoshing Chiefs Meeting ##:## – ##:##
6. Neftaly Chief Learning Monitoring Officer Presented Neftaly Chief Learning Monitoring and Evaluation Tsakani Rikhotso Approved Yesterday’s Minutes of the Meeting at the Royal Magoshing Chiefs Meeting 07:00 – 09:00
7. Neftaly Chief Research Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Approved Yesterdays Minutes of the Meeting at the Royal Magoshing Chiefs Meeting ##:## – ##:##
8. Neftaly Chief Strategic Partnerships Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Approved Yesterdays Minutes of the Meeting at the Royal Magoshing Chiefs Meeting ##:## – ##:##
9. Neftaly Chief Marketing Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Approved Yesterdays Minutes of the Meeting at the Royal Magoshing Chiefs Meeting ##:## – ##:##
10. Neftaly Chief Development Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Approved Yesterdays Minutes of the Meeting at the Royal Magoshing Chiefs Meeting ##:## – ##:##
11. Neftaly Chancellor [Presented/Did Not Present] Neftaly [Position] [Name Surname] Approved Yesterdays Minutes of the Meeting at the Royal Magoshing Chiefs Meeting ##:## – ##:##

• NeftalyP409-6-6-1-1-6 Neftaly Royal Magoshing Purpose of the Meeting: Neftaly Royal Magoshing Chairperson

Neftaly 18 November 2025 Neftaly Chief Learning Monitoring and Evaluation Officer Tsakani Rikhotso presented the Purpose of the Royal Magoshing Chiefs Meeting 07:00 – 09:00

• NeftalyP409-6-6-1-1-7 Neftaly Royal Magoshing Discussion on current day’s Royal Governance and Administrative Plans: All Neftaly Royal Chiefs

Neftaly 18 November 2025 all Neftaly Royal Chiefs discussed current day’s Royal Governance and Administrative Plans at the Royal Magoshing Chiefs Meeting 07:00 – 09:00

• NeftalyP409-6-6-1-1-8 Neftaly Royal Magoshing Presentation of updates from Royal: All Neftaly Royal Chiefs

1. Neftaly Chief Human Capital Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented updates from their Royals at the Royal Magoshing Chiefs Meeting ##:## – ##:##
2. Neftaly Chief Operations Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented updates from their Royals at the Royal Magoshing Chiefs Meeting ##:## – ##:##
3. Neftaly Chief Legal Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented updates from their Royals at the Royal Magoshing Chiefs Meeting ##:## – ##:##
4. Neftaly Chief Technology Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented updates from their Royals at the Royal Magoshing Chiefs Meeting ##:## – ##:##
5. Neftaly Chief Finance Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented updates from their Royals at the Royal Magoshing Chiefs Meeting ##:## – ##:##
6. Neftaly Chief Learning Monitoring Officer Presented Neftaly Chief Learning Monitoring and Evaluation Officer Tsakani Rikhotso, Presented updates from their Royals at the Royal Magoshing Chiefs Meeting 07:00 – 09:00
7. Neftaly Chief Research Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented updates from their Royals at the Royal Magoshing Chiefs Meeting ##:## – ##:##
8. Neftaly Chief Strategic Partnerships Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented updates from their Royals at the Royal Magoshing Chiefs Meeting ##:## – ##:##
9. Neftaly Chief Marketing Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented updates from their Royals at the Royal Magoshing Chiefs Meeting ##:## – ##:##
10. Neftaly Chief Development Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented updates from their Royals at the Royal Magoshing Chiefs Meeting ##:## – ##:##
11. Neftaly Chancellor [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented updates from their Royals at the Royal Magoshing Chiefs Meeting ##:## – ##:##

Neftaly DD Monthly YYYY Neftaly Royal Chiefs Presented updates from their Royals at the Royal Magoshing Chiefs Meeting 07:00 – 09:00

• NeftalyP409-6-6-1-1-9 Neftaly Royal Magoshing Presentation of Yesterdays Succesful Implementation and Todays Events Confirmation of Readiness and : All Neftaly Royal Chiefs

1. Neftaly Chief Human Capital Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented Yesterdays and Todays Events and Confirmed the Readiness and Successful Implementation of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
2. Neftaly Chief Operations Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented Yesterdays and Todays Events and Confirmed the Readiness and Successful Implementation of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
3. Neftaly Chief Legal Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented Yesterdays and Todays Events and Confirmed the Readiness and Successful Implementation of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
4. Neftaly Chief Technology Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented Yesterdays and Todays Events and Confirmed the Readiness and Successful Implementation of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
5. Neftaly Chief Finance Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented Yesterdays and Todays Events and Confirmed the Readiness and Successful Implementation of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
6. Neftaly Chief Learning Monitoring Officer, Presented Neftaly Chief Learning Monitoring and Evaluation Tsakani Rikhotso, Presented Yesterday’s and Today’s Events and Confirmed the Readiness and Successful Implementation of Neftaly Events at the Royal Magoshing Chiefs Meeting 07:00 – 09:00
7. Neftaly Chief Research Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented Yesterdays and Todays Events and Confirmed the Readiness and Successful Implementation of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
8. Neftaly Chief Strategic Partnerships Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented Yesterdays and Todays Events and Confirmed the Readiness and Successful Implementation of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
9. Neftaly Chief Marketing Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented Yesterdays and Todays Events and Confirmed the Readiness and Successful Implementation of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
10. Neftaly Chief Development Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented Yesterdays and Todays Events and Confirmed the Readiness and Successful Implementation of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
11. Neftaly Chancellor [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented Yesterdays and Todays Events and Confirmed the Readiness and Successful Implementation of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##

Neftaly 18 November 2025 Royal Magoshing Chiefs Meeting all Neftaly Royal Chiefs Presented Yesterdays and Todays Events and Confirmed the success Implementation and Readiness for today 07:00 – 09:00

• NeftalyP409-6-6-1-1-10 Neftaly Royal Magoshing Presentation of Questions, Strategic Issues, and Challenges: All Neftaly Royal Chiefs

1. Neftaly Chief Human Capital Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented Questions, Strategic Issues and Challenges of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
2. Neftaly Chief Operations Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented Questions, Strategic Issues and Challenges of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
3. Neftaly Chief Legal Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented Questions, Strategic Issues and Challenges of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
4. Neftaly Chief Technology Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented Questions, Strategic Issues and Challenges of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
5. Neftaly Chief Finance Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented Questions, Strategic Issues and Challenges of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
6. Neftaly Chief Learning Monitoring Officer Presented Neftaly Chief Learning Monitoring and Evaluation Officer Tsakani Rikhotso Presented Questions, Strategic Issues and Challenges of Neftaly Events at the Royal Magoshing Chiefs Meeting 07:00 – 09:00
7. Neftaly Chief Research Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented Questions, Strategic Issues and Challenges of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
8. Neftaly Chief Strategic Partnerships Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented Questions, Strategic Issues and Challenges of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
9. Neftaly Chief Marketing Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented Questions, Strategic Issues and Challenges of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
10. Neftaly Chief Development Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented Questions, Strategic Issues and Challenges of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
11. Neftaly Chancellor [Presented/Did Not Present] Neftaly [Position] [Name Surname] Presented Questions, Strategic Issues and Challenges of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##

Neftaly 18 November 2025 Royal Magoshing Chiefs Meeting all Neftaly Royal Chiefs Presented Questions, Strategic Issues and Challenges 07:00 – 09:00

• NeftalyP409-6-6-1-1-11 Neftaly Royal Magoshing Consolidation of directives, resolutions, and assignments: Neftaly Royal Chiefs

Neftaly DD Monthly YYYY Royal Magoshing Chiefs Meeting all Neftaly Royal Chiefs Consolidated Directives, Resolutions and Assisgnments ##:## – ##:##

• NeftalyP409-6-6-1-1-12 Neftaly Royal Magoshing Confirmation of Readiness and Preparation of the Neftaly Royal Magoshing Chiefs Daily Reports for submission to the Neftaly Royal Board and Executive Office: Neftaly Chief Learning Monitoring Officer and Neftaly Chief Operations Officer

1. Neftaly Chief Human Capital Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] confirmed the Readiness and Preparedness to submit the Handover to the Neftaly Royal Committee of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
2. Neftaly Chief Operations Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] confirmed the Readiness and Preparedness to submit the Handover to the Neftaly Royal Committee of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
3. Neftaly Chief Legal Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] confirmed the Readiness and Preparedness to submit the Handover to the Neftaly Royal Committee of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
4. Neftaly Chief Technology Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] confirmed the Readiness and Preparedness to submit the Handover to the Neftaly Royal Committee of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
5. Neftaly Chief Finance Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] confirmed the Readiness and Preparedness to submit the Handover to the Neftaly Royal Committee of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
6. Neftaly Chief Learning Monitoring Officer Presented Neftaly Chief Learning Monitoring and Evaluation Officer Tsakani Rikhotso confirmed the Readiness and Preparedness to submit the Handover to the Neftaly Royal Committee of Neftaly Events at the Royal Magoshing Chiefs Meeting 07:00 – 09:00
7. Neftaly Chief Research Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] confirmed the Readiness and Preparedness to submit the Handover to the Neftaly Royal Committee of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
8. Neftaly Chief Strategic Partnerships Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] confirmed the Readiness and Preparedness to submit the Handover to the Neftaly Royal Committee of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
9. Neftaly Chief Marketing Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] confirmed the Readiness and Preparedness to submit the Handover to the Neftaly Royal Committee of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
10. Neftaly Chief Development Officer [Presented/Did Not Present] Neftaly [Position] [Name Surname] confirmed the Readiness and Preparedness to submit the Handover to the Neftaly Royal Committee of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##
11. Neftaly Chancellor [Presented/Did Not Present] Neftaly [Position] [Name Surname] confirmed the Readiness and Preparedness to submit the Handover to the Neftaly Royal Committee of Neftaly Events at the Royal Magoshing Chiefs Meeting ##:## – ##:##

Neftaly DD Monthly YYYY Neftaly Royal Magoshing Chiefs Meeting all Neftaly Royal Chiefs confirmed Readiness and Preparation to submit the Reports to the Neftaly Royal Committee 07:00 – 09:00

• NeftalyP409-6-6-1-1-13 Neftaly Royal Magoshing Closing Song: All Neftaly Royal Chiefs
• NeftalyP409-6-6-1-1-14 Neftaly Royal Magoshing Closing Prayer: Neftaly Royal Magoshing Chairperson

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Neftaly Royal Magoshing Chiefs Minutes for Planning, Meeting and Reporting Expected Outputs

• Verified Royal Daily Planning and Reporting Sheet (Form P409-RDPRS).
• Updated Royal Chiefs Action and Resolution Tracker.
• Consolidated Neftaly Royal Magoshing Chiefs Daily Report.
• Documented follow-up items, timelines, and responsible officials.
• Summary of Royal decisions, announcements, and directives.

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Neftaly Royal Magoshing Chiefs Minutes for Planning, Meeting and Reporting Integration with NeftalyP409

This session directly supports the Neftaly Human Capital Reporting Management Policy (NeftalyP409) by formalizing Royal governance reporting structures and ensuring transparency in leadership activities.
It promotes consistency between Royal decision-making, Neftaly’s national policies, and Royalal implementation.

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Neftaly Royal Magoshing Chiefs Minutes for Planning, Meeting and Reporting Documentation and Templates

• Neftaly Royal Daily Planning and Reporting Sheet (Form P409-RDPRS)
• Royal Chiefs Attendance Register (Form P409-RCAR)
• Royal Resolutions and Action Tracker (Form P409-RRAT)
• Neftaly Royal Magoshing Chiefs Daily Report Template (Form P409-RMCDR)
• Minutes and Decision Record Template (Form P409-MDRT)

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Neftaly Royal Magoshing Chiefs Minutes for Planning, Meeting and Reporting Outcome

The 07:00–09:00 Neftaly Royal Magoshing Chiefs Planning, Meeting and Reporting Session reinforces strategic unity and operational efficiency across the Royal leadership structure.
It ensures that all Royal initiatives, governance activities, and Neftaly partnerships are well-coordinated, properly documented, and aligned with the principles of transparency, accountability, and cultural integrity upheld by the Neftaly Royal Authority.

Date: 17 November 2025

Time: 11:20-11:58

Venue: Virtual Teams

1. Attendance

Tumelo Makano
Lindokuhle Busakwe
Boineelo Khukhele
Creflo Minnaar

Apologies: None

2. Purpose of the Meeting
   The meeting was convened to review the Neftaly Daily Committee Report prior to submitting it to the Roya Committee. The objective was to ensure all sections were complete, accurate, and approved for final handover.
3. Report Review Discussion

It was confirmed that all required reports had been submitted, with the exception of Tumelo Makano’s report.

The committee reviewed the submitted reports in detail.

All reviewed reports were found to be satisfactory and compliant with the required standards.

Necessary corrections and verifications were completed during the meeting.

The final document was deemed ready for handover to the Roya Committee.

4. Decisions and Outcomes

The report, consisting of all received submissions, was approved for submission.

Follow-up on the outstanding submission from Tumelo Makano will be noted separately, but it does not affect the readiness of the compiled report.

The final version will be forwarded to the Roya Committee as scheduled.

5. Next Steps

Submit the approved Daily Committee Report to the Roya Committee.

Ensure the outstanding report from Tumelo Makano is received for internal records.

6. Meeting Closure
   The meeting concluded with all members in agreement that the report is ready for handover.
   Meeting adjourned at 11:58

This document serves as a formal consolidation of all directives, resolutions, and assignments issued to date. It brings together the collective decisions, instructions, and responsibilities necessary to ensure coordinated action, clarity of purpose, and effective implementation across all involved parties.

Directives
All operational, administrative, and strategic directives previously communicated have been reviewed, aligned, and integrated into a unified framework. Each directive has been clarified with its corresponding objectives, timelines, and expected outcomes to ensure consistent execution.

Resolutions
Resolutions adopted through official discussions, consultations, or leadership decisions have been compiled, verified, and harmonized. These resolutions serve as the guiding principles and consensus positions that inform current and future actions.

Assignments
Individual and collective assignments have been documented, reaffirmed, and aligned with the overarching directives and resolutions. Each assignment specifies the responsible parties, deliverables, and performance expectations. Accountability mechanisms have been outlined to support monitoring and timely completion.

This consolidation ensures that all stakeholders operate from a shared, coherent, and authoritative reference point. It strengthens coordination, reduces duplication, and enhances the effectiveness of the overall mission.

Issued to confirm alignment, strengthen coordination, and support structured implementation moving forward.

On 17 November 2025, Neftaly was not assigned to implement any event or programme activities. No field or project events were scheduled for execution on this date, and routine internal monitoring and evaluation processes continued as normal.

To: The CEO of Neftaly, Mr. Neftaly Malatjie
The Chairperson, Mr. Clifford Legodi
Neftaly Royal Committee Members
All Neftaly Chiefs

Kgotso a Ebe Le Lena

Neftaly Magoshing Meeting Minutes

Start Time: 07:00
Recording Started: 07:28
Adjourned: 08:52

Hosted by: Mr. Neftaly Malatjie, Neftaly Chief Executive Officer

1. Opening

• Song: Performed by Neftaly Malatjie
• Opening Prayer: Led by Neftaly Malatjie
• Reading of Previous Minutes: Requested by the CEO for Tsakani Rikhotso to read the minutes of the previous meeting

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2. Attendance

Name	Position
Neftaly Malatjie	Chief Executive Officer
Nancy Mdaka	Chief Strategic Partnership Officer
Moses Mnisi	Spokesperson
Puluko Nkiwane	Chief Marketing Officer
Snentlatla Mabusela	Chief Human Capital Officer
Jeffrey Motapina	Chancellor
Patricia Chuene	Research Officer
Tsakani Rikhotso	Chief Monitoring Officer

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3. Welcome and Opening Remarks

The Chief Executive Officer, Mr. Malatjie, welcomed all attendees to the meeting.

He reflected on the previous day’s activities, noting that progress had been made toward developing a lifestyle initiative.

“Anyone who imports is not working,”
— remarked the CEO, emphasizing the importance of productivity and accountability.

4. Feedback from the Previous Session

Puluko Nkiwane

• Thanked Mr. Malatjie for the opportunity.
• Highlighted that “we must not be cowards” and that leadership requires confidence.

Patricia Chuene

• Learned to correctly write and submit CMR-14 forms.
• Acknowledged that unapproved requests were due to incorrect statements in submissions.

Snentlatla Mabusela

• Learned to:
  • Plan and maintain a proper meeting agenda.
  • Improve standards of managerial reporting.
  • Understand the importance of documenting and approving reports.

Nancy Mdaka

• Learned the importance of communication and approval before submitting reports.
• Reports must be sent through Ideas for team approval.
• Reflected on balancing work and frequent daily meetings, asking:

“Are we going to manage our work while attending daily meetings?”

5. Questions and Discussion

Jeffrey Motapina

• Clarified that he does not have an import section and that daily meetings will not affect his work.
• Suggested:
  • Having written instructions for all tasks to ensure clarity and consistency.
  • Creating reference documents for new members.
• Asked whether editing options are available in Ideas.

Tsakani Rikhotso

• Suggested setting a specific period to generate income.
• Asked whether the import function applies to everyone or only to Mrs. Chuene.

Snentlatla Mabusela

• Asked if members are allowed to delete posts, citing an instance of posts being deleted.
• Asked:
  • If managers can handle meetings when officers are absent.
  • Whether officers can approve before specialists, and if there’s an edit option to correct errors.

Patricia Chuene

• Asked: “Who reports to the Royal Committee?”

Nancy Mdaka

• Requested assistance with editing permissions for those who approve reports, allowing corrections when mistakes occur.
• Suggested:
  • Being notified when tasks are deleted from Royals.
  • Allowing managers to take over meetings when officers are unavailable.
• Asked for guidance on balancing meetings and daily work, given the long meeting schedules.

6. Policies and References

Following the questions, the CEO referred attendees to relevant Neftaly policies for clarity and guidance.

Policies Mentioned:

• Event Policy
• Classified Policy
• Automation Policy
• Meeting Policy
• Invitation Policy
• Chiefs Policy
• Localization Policy
• Mentorship Policy
• International Management Policy
• Privacy Policy
• Referral/Refreshment Policy
• Remote Work Policy
• Requisition Policy
• Resume Policy

7. Purpose of the Meeting

The purpose of this session was to draft and structure the agenda for the upcoming Magoshi Meeting, including:

• How the meeting will be organized.
• What items should be included in the agenda.
• Contributions from all attendees regarding topics to be added.

The final Magoshi Meeting Agenda was compiled and saved by the Chief Executive Officer.

8. Closing Remarks by the CEO

Mr. Malatjie closed the meeting with a reflection on leadership and accountability:

“If you are the chief, do you want your people to be chased without serving them?
You have your people to do work, so delegate to them.
Sit with them, set timeframes, and monitor progress.”

9. Adjournment

The meeting was adjourned at 08:52.

Date: 12 November 2025
Start Time: 07:06
End Time: 09:03
Venue: Teams

Attendance

Hosted by:

Neftaly Malatjie – Neftaly Chief Executive Officer

Present:

1. Snenhlanhla Mabusela – Neftaly Chief Human Capital Officer

2. Patricia Chuene – Neftaly Chief Research Officer

3. Nancy Mdaka – Neftaly Chief Strategic Officer

4. Puluko Nkiwane – Neftaly Chief Marketing Officer

5. Tsakani Rikhotso – Neftaly Chief Learning, Monitoring, and Evaluation Officer

Opening Remarks

The meeting was officially opened by Chief Executive Officer, Mr. Neftaly Malatjie, at 07:06.
He emphasised that not all Chiefs should be upset with the morning session, as its purpose was to build accountability, leadership discipline, and stronger management oversight within Neftaly’s executive structures.

Discussion Overview

The CEO led the session by posing a series of reflective and accountability-based questions to assess the Chiefs’ engagement with their teams, adherence to policies, and leadership execution.

Key Questions Raised by the CEO

How many of you were having a morning meeting with your team?

How many of you are hosting training with your team?

How many of you documented the minutes?

How many of you follow up and document meetings?

How many of you receive feedback?

How many of you receive feedback in the document or verbally?

How many of us do training with the team and document?

How many of you use a training management policy for the training held?

Do you write to meet with your team?

Is your agenda in the policy?

Who has the agenda for the meeting?

Do you have a training report?

Does anyone have a structure for the training policy?

Do you have a reporting structure to follow the policy?

Do your managers report to you daily?

Do you track your team’s work?

Do you receive their report on Teams?

How many people vote on the report?

Do you discipline your people?

Did you report poor performance?

Does your manager have the authority to make decisions?

Are you a Chief/Owner? (All responded “Yes.”)

Responses

A document containing all responses to the above questions was recorded and kept on file for reference and follow-up.

The CEO made it clear that:

“We do not want to see a Chief writing a report. A Chief checks, verifies, and approves reports for handover.”

This highlighted the importance of Chiefs focusing on leadership oversight rather than administrative tasks.

Special Note

Chief Nancy Mdaka was authorized to publish a meeting on charity and compile all related initiatives under one unified idea for submission.

Findings

From the CEO’s assessment, the following findings were made:

Most Chiefs have not yet demonstrated full readiness or ownership of their responsibilities.

There is evidence that some Chiefs are panicked, uncertain, and afraid to execute their duties confidently.

There is a lack of structured follow-up, documentation, and adherence to Neftaly’s management policies.

Chiefs must transition from reactive to proactive leadership to strengthen departmental performance and accountability.

Conclusion

The Mogoshing Meeting provided a valuable platform for reflection and leadership growth among all Royal Chiefs.
Chiefs were reminded to:

Conduct and document regular team meetings and training sessions.

Adhere to the Training Management Policy and reporting structures.

Focus on oversight, verification, and accountability.

Empower their managers to act effectively within their delegated authority.

The meeting was adjourned at 09:03 with a commitment from all Chiefs to take stronger ownership of their leadership roles and responsibilities.

Prepared by:
Tsakani Rikhotso
Date: 12 November 2025